Customer Contract Reporting – Contractor Requirements
It is a condition of GITC Version 5 accreditation (clause 7.14 of Part 1) that the Contractor must provide the Contract Authority (GITC Services) with certain information regarding Customer Contracts which have been executed in the previous Reporting Period. The information required to be provided will depend on the value of the Customer Contract.
It is important to note that a ‘nil response’ must be submitted to the Contract Authority if no relevant Customer Contracts have been created within the previous Reporting Period.
What time periods are relevant for reporting?
The Reporting Period is specified in item 12 of Schedule A1 (“Agreement details”) in each Contractors' Deed of Agreement. The Reporting Period is annually, and the date is the same as the Contractors' Review Date.
Which Customer Contracts are required to be reported?
A Customer Contract which is required to be reported under clause 7.14 of Part 1 of the Agreement may be either:
- a General Order (Word, 145kb) and Module Orders which are signed by both the Customer and the Contractor; or
- another document which calls upon the terms and conditions of GITC Version 5 and which specifies the Contractors' legal entity and GITC number. This may be a Purchase Order or other document prepared by either the Customer or the Contractor.
What information does the Contract Authority require?
Contract value* |
<$100,000 |
$100,000- $250,000 |
>$250,000 |
Required to be reported? |
No |
Yes |
Yes |
Electronic copy required? |
No |
No |
Yes |
Customer name |
No |
Yes |
No |
Description of the Product and/or Services |
No |
Yes |
No |
Customer Contract pricing details |
No |
Yes |
No |
Total value of the Customer Contract |
No |
Yes |
No |
Any Additional Provisions |
No |
Yes |
No |
Details of any Performance Guarantee and/or Financial Security |
No |
Yes |
No |
* The Contract Value is the GST-inclusive total Contract Price, not including optional extensions.
Which contracts don’t need to be reported?
The following contracts are not required to be reported:
- Contracts/purchases that are outside the definition of a Customer Contract (as provided above);
- Customer Contracts that were extended (i.e., not created) during the Reporting Period;
- Customer Contracts that priced on a ‘time and materials’ basis (i.e., do not have a specified Contract Price); or
- Customer Contracts for a single Customer that combined are above $100,000, but individually are below the threshold.
Last updated 14 October 2009